Privacy Policy

HIV Pharmacy Association Privacy Policy


HIVPA uses personal data held about you in the following ways:-

  • to improve our website and to ensure that content from our website is presented in the most effective manner for you and for your computer or other access device.
  • to improve service delivery.
  • to update you on information relevant to your membership, sponsorship or in terms of affiliated partnerships.

This privacy policy sets out how the HIV Pharmacy Association uses and protects any information that you provide to HIV Pharmacy Association when you use this website.

HIV Pharmacy Association is committed to ensuring that your privacy is protected.

Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this Privacy Policy.

HIV Pharmacy Association may change this Policy from time to time by updating this page.

You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from 8 June 2015, updated on 15th May to take into account changes in the General Data Protection Regulation (EU 2016/679) (the ‘Data Protection Legislation’)

HIVPA reserve the right to update and make minor changes to this Policy without notice.

HIVPA’s commitment to you

HIVPA will ensure that data you share with them is:-

  • Used fairly, lawfully and in a transparent manner.
  • Used for specific, explicit and legitimate reasons.
  • Is relevant, adequate and not excessive – being used for the reason for which its collected.
  • Is as accurate and up to date wherever possible.
  • Is retained for no longer than is necessary

What we collect

We may collect the following information:-

  • Name and contact information including address and email address.
  • Job title, place of work, employer name and type.
  • Details of professional registration and membership
  • Demographic information such as postcode, preferences and interests
  • Other information relevant to surveys and/or other relevant data such as consultations, guidelines, etc

What we do with the information we gather?:-

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:-

  • Internal record keeping.
  • We may use the information to improve our activities and services.
  • We may periodically send promotional emails about new activities, events from HIVPA and Third Parties together with other information which we think you may find interesting using the email address which you have provided.
  • We may use the information to customise the website according to your interest.

Sharing personal data with third parties:-

HIVPA does, from time to time, pass data on to organisations/individuals who administer services on our behalf which may include Sponsors and Affiliated Organisations, however:-

  • We will never disclose your personal data to any entity with whom we do not have a working relationship with.
  • Data exchange is based on ‘relevant and specific’ need.


  • You can visit our website without disclosing any personal, identifiable information about yourself, however, in submitting any personal date to us through or in connection with this website (including when you register as a member), you signify your acknowledgement of our collection, use and potential disclosure of your personal data in accordance with this Privacy Policy.
  • We make all reasonable effort to ensure that all information published on this website is accurate at the time of publication.
  • Registration for membership and your continued use of this webste after changes are posted constitutes your acceptance of the Privacy Policy as modified by the posted changes. If you do not agree wth this Privacy Policy you must not submit information to us through or in connection with this website.
  • We assume no responsibility or liability for any information published on this website and accept no liability for any claims, losses, demands or damages whatsoever in relation to any information, content, promotion, procedures, products or methods contained in or referred to n the material published on our website.
  • You acknowledge that any telephone calls made to HIVPA may be recorded for specific business purposes.


Where processing of your personal data is based on your consent, you have the right to withdraw at any time.

If you no longer with to subscribe to receive emails from HIVPA either click the ‘Unsubscribe’ icon which appears on emails sent to you or alternatively email and we will remove your name from the subscriber list.

To assist us to do that as quickly as possible for you please type the words ‘Data Protection’ into the subject line of the email.

You should not that such withdrawal of consent shall not affect any processing of personal data which took place prior to the date of withdrawal, where valid consent was in place at the time of processing.

By ‘unsubscribing’ from email you should be aware that you will not receive information that may be of interest to you.

Your rights in relation to your data

  • HIVPA aims to keep your personal data up to date and welcomes any updates to your details or correction to any inaccuracies.
  • You have the right to receive a copy of the personal data that is held about you and can request a copy of that data by contacting HIVPA.
  • If you would like to receive a copy of this data, please let us know in writing.
  • At the time of writing please send certified evidence of your identity and a description of the data you wish to access.

Policy revised and updated in accordance with GDPR legislation 14th May, 2018

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements